Lozano Smith's Email Retention Document
This document sets forth possible policy options for addressing the complexities raised by the retention of emails and other electronic communications. Below are possible additions to your existing District Board policies and administrative regulations on (1) retention of District records and (2) employee use of technology. Please note that there are blanks to be considered and completed in certain of the options. There is no single model policy regarding email retention that will necessarily work for every district and in every instance. We encourage you to consult with counsel and to review the document closely to ensure that if you wish to incorporate any of these materials into your own policies and regulations, you do so in a fashion that is both defensible and that will work best for your particular circumstances.
This document is available at no cost to California public agencies.